Schengen Visa Digitization: Could Presumed Requirements be Altered?
The European Union is modernising its visa application process, with the Schengen visa system set to become digital by 2028 [1]. This transformation will streamline the process, enhance security, and reduce fraud risk for travellers and consulates.
In this new system, applicants will no longer need to submit their original, physical passports [2]. Instead, they will be able to submit a digital copy of their valid passport. The application process will be entirely online, with all required documents to be uploaded onto the official EU Visa Application Platform [3].
First-time applicants will still need to provide biometrics (fingerprints and photo) in person [1]. However, repeat visitors will benefit from a simplified process. The need for an in-person interview will no longer be a requirement. If an appointment for biometrics is required, applicants will be prompted during the online application process and will be able to schedule one [4].
The digitization of Schengen visas will involve a transition period starting in 2028. Once fully operational, approved visas will no longer be inside passports. Instead, they will be digital, accessible electronically as a secure, encrypted 2D barcode [1].
Parallel to this, the Entry/Exit System (EES) will be introduced from October 12, 2025, fully implemented by April 10, 2026 [3][4]. This system will digitise border crossing by capturing biometric data (fingerprints and photos) of all non-EU nationals entering and exiting the Schengen area, regardless of visa requirement status. This replaces manual passport stamping and creates a digital record linked to the traveler rather than the passport, allowing tracking of the 90-day stay limit across all Schengen countries [3][4].
Travelers should apply early, upload all documents online, and be prepared for biometric enrollment during their first Schengen trip under the new system [1][3]. It's important to check official sites like the European Union or the Embassy for the planned destination for the most recent and up-to-date entry requirements.
In summary, the digital Schengen visa system will make the application process mostly online and paperless, with biometric verification remaining essential for first applicants. At border entry, biometric data will be digitally recorded and linked to travelers, supporting better immigration control while facilitating repeat travel [1][3][4]. An in-person appointment will only be required if it is an applicant's first time applying for a Schengen visa, or if they haven't submitted biometrics within the past 5 years. The requirements for Schengen visas otherwise remain the same.
[1] European Commission. (2022). Frequently asked questions on the digital Schengen visa. https://ec.europa.eu/home-affairs/what-we-do/policies/borders-and-visas/visa-policy/digital-visa/faq_en
[2] European Commission. (2022). FAQs on the Entry/Exit System (EES). https://ec.europa.eu/home-affairs/what-we-do/policies/borders-and-visas/visa-policy/entry-exit-system_en
[3] European Commission. (2022). Digital Schengen Visa: What You Need to Know. https://ec.europa.eu/commission/presscorner/detail/en/QANDA_22_684
[4] European Commission. (2022). Entry/Exit System (EES): What You Need to Know. https://ec.europa.eu/commission/presscorner/detail/en/QANDA_22_685
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